Microsoft 365 outlook settings auto archive

#MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE ARCHIVE#
#MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE UPGRADE#

Select the AutoArchive Every check box.

Select the File tab, and then select the Options tab on the File menu.

When you export items, the original items are copied to the export file, but they aren't removed from the current folder. Folders are left in place after being archived, even if they're empty.

#MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE ARCHIVE#

In this way, the same folder structure exists between the archive file and your mailbox. But the items that are in the parent folder are not archived. If there is a parent folder above the folder that you archived, the parent folder is created in the archive file. Your existing folder structure is maintained in your new archive file. When you export items, you can export the items to many different file types, including. When you archive items, you can only archive the items to a personal folders (.pst) file. The Difference Between Archiving and Exporting Items

#MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE UPGRADE#

If you don't disable the AutoArchive feature in Outlook 2003 or Outlook 2007 and upgrade to Outlook 2010 or later versions, the AutoArchive feature remains enabled. The AutoArchive feature is enabled in Outlook 2003 and Outlook 2007 by default. Outlook 2010 and later versionsД«y default, the AutoArchive feature is turned off in Outlook 2010 and later versions. You can't use the AutoArchive feature with the Contacts folder, as the Contacts folder doesn't have an archive property. The Inbox, Notes, Contacts, and Drafts folders don't have the AutoArchive feature turned on automatically. The following list is the folders that have the AutoArchive feature turned on and of each folder's default aging period: Outlook 2003 and Outlook 2007Д«y default, several Outlook folders are set up with the AutoArchive feature turned on. Items that are moved to the Deleted Items folder are deleted. Outlook checks the AutoArchive properties of each folder by date and moves old items to your archive file. The AutoArchive feature runs automatically whenever you start Outlook. And then configure AutoArchive settings for individual folders that you don't want to use the default AutoArchive settings. You can automatically archive individual folders, or you can configure a default AutoArchive setting for all folders. To avoid this, apply the AutoArchive setting on the folder level.ДЄt the folder level, you can determine the items that are to be archived and how frequently they're archived. If you have multiple Exchange accounts in the same Outlook profile, the default AutoArchive setting will apply to all of the accounts. Second, you set the properties for the AutoArchive feature for each folder that you want archived. First, you turn on the AutoArchive feature. The AutoArchive feature has a two-step process. A file that isn't stored in an e-mail folder can't be archived. Outlook can archive all kinds of items, but it can only locate files that are stored in an e-mail folder, such as a Microsoft Excel spreadsheet or a Microsoft Word document, that is attached to an e-mail message. With the AutoArchive feature, you can either delete or move old items. Items are considered old when they reach the age that you specify. Or you can have old items automatically transferred by using the AutoArchive feature. You can manually transfer old items to a storage file by selecting Archive on the File menu. You can quickly complete the same process in Outlook 2003 and later versions. You can discard documents that are less important, such as newspapers and magazines, based on their age. In the paper-based world, you can occasionally shuffle through your documents and store those that are important but that are rarely used.

Your Outlook mailbox grows as items are created in the same way that papers pile up on your desk. Original KB number: 830119 More information

Microsoft 365 outlook settings auto archive